Privacy Policy
Last updated: March 7, 2026
1. Introduction
RankRoute (“we”, “us”, “our”) values the protection of your personal data. In this privacy policy, we explain which data we collect, why we do so, and what rights you have.
This policy applies to the use of the website rankroute.nl and all associated services.
2. What data do we collect?
We only collect data that you provide to us through the contact form on our website:
| Data | Purpose | Retention period |
|---|---|---|
| Name | Personal communication | 12 months |
| Email address | Responding to your inquiry | 12 months |
| Phone number | Phone contact (optional) | 12 months |
| Company name | Context for your inquiry | 12 months |
| Website URL | Assessment of your inquiry | 12 months |
| Message | Substantive handling | 12 months |
3. Legal basis for processing
We process your personal data based on the following legal grounds under the General Data Protection Regulation (GDPR):
- Consent — By filling in and submitting the contact form, you consent to the processing of your data.
- Legitimate interest — Responding to inquiries and improving our services.
4. How do we use your data?
We use your data exclusively for:
- Responding to your inquiry or question
- Sending an automatic confirmation email
- Contacting you in response to your inquiry
We do not use your data for marketing, newsletters, or sharing with third parties, unless you have given explicit consent.
5. Sharing with third parties
We do not share your personal data with third parties, except when necessary for our services or when we are legally required to do so. Our website is hosted by TransIP (Netherlands), who acts as a processor.
6. Cookies and tracking
Our website does not use tracking cookies, analytical cookies, or third-party cookies. We do not use Google Analytics, Facebook Pixel, or similar services.
The only cookie our website may set is a strictly necessary session cookie for website administrators. This cookie is not set for regular visitors and does not require consent under the GDPR.
We load fonts via Google Fonts. Google states that this does not place cookies and does not process personal data.
7. Security
We take appropriate technical and organizational measures to protect your personal data against loss, misuse, and unauthorized access, including:
- Encrypted connection (HTTPS/SSL) across the entire website
- Secure email transmission via encrypted SMTP (SSL/TLS)
- Access security on administrative environments
- SPF and DMARC authentication for outgoing email
8. Retention period
We do not retain your personal data longer than necessary for the purpose for which it was collected. Contact form submissions are stored for a maximum of 12 months, unless there is an ongoing client relationship.
9. Your rights
Under the GDPR, you have the following rights regarding your personal data:
- Right of access — You can request which data we hold about you.
- Right to rectification — You can request the correction of inaccurate data.
- Right to erasure — You can request the deletion of your data.
- Right to restriction — You can request the restriction of processing.
- Right to data portability — You can request your data in a structured format.
- Right to object — You can object to the processing of your data.
To exercise these rights, you can contact us at info@rankroute.nl. We will respond to your request within 30 days.
10. Complaints
If you have a complaint about the processing of your personal data, you can contact us. You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
11. Changes
We reserve the right to modify this privacy policy. The most current version is always available on this page. In case of significant changes, we will communicate this clearly.
Contact
Do you have questions about this privacy policy or about the processing of your data? Please contact us:
RankRoute
Email: info@rankroute.nl
Website: rankroute.nl